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Planning

Identifying chains of responsibility, creating ‘grab lists’, establishing support networks and training staff

No-one likes to think about preparing for a disaster but most people know which possessions they’d save first from a flood or fire. When it comes to rare and valuable collections, cultural heritage sites and museums, it makes sense to have this information immediately to hand.

Creating a grab list

After personal safety has been addressed and your site has been made safe, the focus of any salvage operation is rescuing priority objects. An itemised grab list enables you to retrieve the most precious items as quickly as possible. Systematically note all priority items, detailing known issues of fragility and vulnerability, take photographs to help with identification. To facilitate potential insurance settlements have everything professionally valued.

Disaster control team

In larger premises you should form a disaster control team to ensure clear chain of command with everyone taking on a defined role. The team typically includes an overall manager, response manager and recovery manager. Your team, and their ability to respond, should be planned with the worst possible scenario in mind.

Download our templates on Facilities Information, Rescue and Salvage cards, Emergency contact list and Disaster Response team.

Ecclesiastical Insurance Group plc (EIG) Reg No 1718196. Ecclesiastical Insurance Office plc (EIO) Reg No 24869. Ecclesiastical Life Ltd (ELL) Reg No 243111. Ecclesiastical Financial Advisory Services Ltd (EFAS) Reg No 2046087. Ecclesiastical Underwriting Management Ltd (EUML) Reg No 2368571. E.I.O. Trustees Ltd Reg No 941199. EdenTree Investment Management Ltd (EIM) Reg No 2519319. All companies are registered in England at Beaufort House, Brunswick Road, Gloucester GL1 1JZ. EIO and ELL are authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Firm Reference Number 113848 (EIO) and 110318 (ELL). EFAS and EIM are authorised and regulated by the Financial Conduct Authority. Firm Reference Number 126123 (EFAS) and 527473 (EIM). EUML is an appointed representative of EIO who is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Firm Reference Number 402228.