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Prevention

Assessing risks and threats and attempting to reduce or remove them

The first step in attempting to prevent a disaster is to assess all risks and threats to the building and collection. This can be done by reviewing any history of disaster, identifying risks by undertaking a risk assessment and rating them according to likelihood and impact.

Putting together a risk assessment can be time-consuming

If yours needs to cover extensive premises housing multiple functions it’s advisable to share the work amongst a team. It makes sense for the people carrying out the risk assessment to be most familiar with any potential hazards in a given area. (The process should be managed by the person with overall responsibility for health and safety.)

Risk assessments should look at each area of the premises, noting significant hazards and existing safety measures. Record those present and consider whether any might easily be reduced or avoided. Think about other hazards which may be due to specific activities or individual circumstances. If risks can't be eliminated additional safety measures to reduce them should be noted.

Damage minimisation

The results of your assessment should give you strong pointers as to whether you have major risk issues. Those that can be averted should be addressed immediately; those you can’t entirely prevent will need to be prepared for. When major risk factors have been addressed, don’t forget risk management and buildings upkeep are ongoing. Regular maintenance and review will both minimise risk exposure and prevent deterioration which could save you worry and money!

Download our templates on Risk Assessment and Risk Reduction.

Ecclesiastical Insurance Group plc (EIG) Reg No 1718196. Ecclesiastical Insurance Office plc (EIO) Reg No 24869. Ecclesiastical Life Ltd (ELL) Reg No 243111. Ecclesiastical Financial Advisory Services Ltd (EFAS) Reg No 2046087. Ecclesiastical Underwriting Management Ltd (EUML) Reg No 2368571. E.I.O. Trustees Ltd Reg No 941199. EdenTree Investment Management Ltd (EIM) Reg No 2519319. All companies are registered in England at Beaufort House, Brunswick Road, Gloucester GL1 1JZ. EIO and ELL are authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Firm Reference Number 113848 (EIO) and 110318 (ELL). EFAS and EIM are authorised and regulated by the Financial Conduct Authority. Firm Reference Number 126123 (EFAS) and 527473 (EIM). EUML is an appointed representative of EIO who is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Firm Reference Number 402228.