Safety at events
03 June 2019
Risk management and events, how to protect your staff, visitors and volunteers.
Planning an event
Managing health and safety at events
Whatever the event, you should:
- Plan for the event
The level of detail of this should be proportionate to the scale of the event and the degree of risk associated with it
- Plan for incidents and emergencies
- So that you can respond promptly in an appropriate manner. Again, this will be dependent upon to the level of risk presented by any event.
- Manage the event so that it runs safely
Here you may need to ensure adequate co-ordination of the activities; provide training for employees and volunteers; monitor the precautions you have put into place and so on.
- Consider the viability of hosting the event you want to hold, given the venue, resources and expertise available to you
- Decide if you need more specialist advice on health and safety
- Check to see if you need a license to run the event
- Check that your insurance cover and that of others is adequate for the event
- Check other contract arrangements (e.g. those with attraction providers or relating to hiring premises or equipment)
- Plan the event, completing any necessary risk assessments if you are required to do so
- Check if there are activities which could present additional or unusual hazards (e.g. bouncy castles), identifying any additional precautions that are required
- Determine if you will need to use contractors and if so how you will check they are suitable and competent
- Liaise with other agencies (e.g. the Police, emergency service or Local Authority) where appropriate
- If the scale and nature of the event warrants it, prepare a specific event safety plan
- Implement your arrangements (including any checks or inspections) to ensure the event runs safely
- Establish your procedures for dealing with incidents and emergencies
- Provide information and training for any employees and volunteers on what they need to do
- Provide the right welfare facilities (e.g. toilets).